Job Descriptions

Chief Executive Officier

Oversees and directs the company: Responsible for managing and leading the business planning process; Implements our company goals and department policies; Coordinates department tasks; Significantly oversees and contributes to the writing of our Business Plan and Annual Reports; Represents our company at all business functions and Oversees the legality of all actions in the company.

Chief Financial Officier

Manages the Accounting Department; Delegates responsibilities to members of the Accounting Department; Formulates and directs the company’s overall financial plans and policies; Creates, interprets, and reports on weekly, monthly, and yearly financial reports; Determines company’s operating expenses; Reconciles Bank Accounts; Manages employees in Accounts Receivable, Accounts Payable, Payroll and Bank Branch Manager.

Vice President of Sales

Responsible of assisting in the management, creation, and implementation of the marketing strategy for the company through a business, technical and sales perspective; Researches, creates and presents the Phantom Contract; Initiates and manages discussions and sales with other companies; Negotiates agreements concerning large company sales contracts’ Oversees the company’s Sales department; Analyzes sales trends and recommends aggressive sales strategies in order to maximize company profit.

<Vice President of Marketing

Develops the company’s marketing objectives, (including Target market and Marketing mix, etc.); Effectively implements the company’s strategic marketing plan; Researches and determines the company product and service line’ Conducts weekly department meetings to distribute tasks and adjust the company’s product line to maintain our competitive edge; Recognizes and reacts to industry trends to maximize profits; Creates and maintains and submits to our IT department our company’s product line.

Vice President of Advertising

Directs the development and implementation of the company’s advertising strategy through the promotion of the company’s products and services via creative, attractive, and effective advertising campaign; Assists in the design of the Business Plans and Annual Report, (both written and electronic); Oversees the creation and preparation of the company sales catalogue, bi-weekly advertisements; special advertisements, trade fair ads and all sales materials; Oversees the creation of each employee’s business card and name badge; oversees the creation of posters for the office and trade fair booths.

Vice President of Human Resources

Manages the Human Resources Department: Creates, manages, and controls all personnel files; Addresses and participates in all aspects concerning personnel hiring, reprimands, and termination’; Maintains employee attendance and leave records; Establishes and monitors individual employee improvement plans; Determines payroll and withholdings; Manages the employee health insurance program; Creates and updates the Employee Manual; Monitors employee compliance of company policy; Oversees and assists in maintaining the company newsletter and company photo album.

Vice President of Information Technology

Oversees the creation and maintenance of the company’s web site; Supervises and gives direction to the web development team; Coordinates with Marketing Department to include all product; weekly updates to include special offers; Posts HR interest stories on web site; Creates links for our Business Partners; configures the online shopping cart; Assists staff with computer related issues; Trouble-shoots technical issues.

Administrative Assistant

Creates company reports; Oversees administrative procedures; Compiles and submits Quarterly Task reports to the Virtual Enterprise Coordinator; Schedules meetings and prepares agendas; Edits company reports; Manages the company’s email; Assists in the management of the company’s web orders; Maintains the company’s Work Samples binder; maintains company’s communication with Business Partners and Virtual Enterprise Central.

Event Planner

Coordinates all special company events, such as Trade Fairs, Grand Openings, Open Houses, etc; Oversees the design of our company booth and coordinating all needs for each trade fair. Coordinates all events, invitations, RSVP’s and coordinating refreshments for each special event.

Sales Associate

Sells company products and services via email to potential customers; Researches and reports on new and inventive products/ services that could prove profitable for the company; Assists in sales training of additional staff when necessary for Trade Fairs, Grand Opening and other events.

Marketing Associate

Researches and assists in the determination of the company product and service line; Assists in maintaining the company’s product/service line on our web site; Conducts weekly research to locate new and innovative products/services; Makes recommendations to management to add new offering to the companies line.

Advertising Associate

Assists in the implementation of the company’s advertising strategy through the promotion of the company products and services via creative, attractive, and effective ad campaigns; Assists in the creation and preparation of the company sales catalogue, weekly advertisements, trade fair advertisement ads and all sales materials including order forms.

Accounts Payable, Accounts Receivable, Payroll

Accounts Payable/Payroll: Processes payment for all company expenses including payroll; Completes the monthly Accounts Payable report; Creates and processes purchase orders to restock inventory; Assists the Branch Banker in the creation of employee personal checks. Creates, manages, and processes payroll through our accounting program; Maintains hard copy files of accounting records.

Accounts Receivable: Process all company invoices through our accounting program; Makes receipt of customer payments; Follows up on outstanding invoices; Creates and reports at the end of each month, the status of accounts receivable; Resolves any incorrect customer payments.

Branch Banker

Establishes and manages the company bank accounts through CA US Network Bank; In-services all employees on the use of the US Network Bank and maintenance of their personal checking and savings accounts; Creates and manages the Visitor account through US Network Bank; Electronically transfers company expenses; Processes all company and employee checks to verify clearance through US Network Bank; Communicates with the Accounting Department concerning US Network Bank processing discrepancies; Completes a weekly report, which summarizes company and employee US Network Bank discrepancies.

Web Designers

Creates and maintains the company’s web site; Updates web site bi-weekly to include special offers; Posts human resources interest stories to web site; Configures and modifies the online shopping car to reflect current specials; Assists the Advertising Department with ads for the company web site.

Prospective Employees' Questionnaire

1. Do you have clear communication skills?

Definitely
Probably
Possibily
Probably Not
Definitely Not

2. Do you have good collaborative skills?

Definitely
Probably
Possibly
Probably Not
Definitely Not

3. Are you an open-minded person?

Always
Often
Sometimes
Rarely
Never

4. Are you an approachable person?

Always
Often
Sometimes
Rarely
Never

5. Are you a transparent person?

Always
Often
Sometimes
Rarely
Never

6. Do you believe that setbacks lead to deeper learning and future success?

Strongly Agree
Agree
Undecided
Disagree
Disagree Strongly

7. I have strong ethics?

Strongly Agree
Agree
Undecided
Disagree
Disagree Strongly

8. Are you comfortable making confident decisions?

Always
Often
Sometimes
Rarely
Never

9. Are you a creative and innovative person?

Strongly Agree
Agree
Undecided
Disagree
Strongly Disagree

10. I am a fearless person?

Strongly Agree
Agree
Undecided
Disagree
Strongly Disagree

11. I like working with numbers?

Strongly Agree
Agree
Undecided
Disagree
Strongly Disagree

12. I enjoy preparing finacncial reports.

Strongly Agree
Agree
Undecided
Disagree
Strongly Disagree

13. I enjoy being responsible for large amounts of cash.

Strongly Agree
Agree
Undecided
Disagree
Strongly Disagree

14. Number of years working in the accounting field?

Over 10 years
7 - 9 years
5 - 8 years
1 to 8 years
None

15. I enjoy analyzing financial information.

Almost always
Usually True
Occasionally True
Usually True
Almost Never

16. I like managing an increased amount of financial risk.

Almost always
Usually True
Occasionally True
Usually True
Almost Never

17. I like managing big data.

Almost always
Usually True
Occasionally True
Usually True
Almost Never

18. I like developing unique marketing ideas that deliver positive results for clients.

Almost always
Usually True
Occasionally True
Usually True
Almost Never

19. I like explaining my vision for a product to others.

Definitely
Probably
Possibly
Probably Not
Definitely Not

20. Brand management and a digital presence are an essential part of any modern business.

Strongly Agree
Agree
Undecided
Disagree
Disagree Strongly

21. I have strong social media skills.

Strongly Agree
Agree
Undecided
Disagree
Disagree Strongly

22. Ability to work with a content management system to update website.

Definitely
Probably
Possibly
Probably Not
Definitely Not

23. Ability to find relevant information in data and apply it to the marketing plan.

Always
Often
Sometimes
Rarely
Never

24. How familiar are you with mobile advertising?

Very Familiar
Pretty Familiar
Somewhat Familiar
Not Very Familiar
No Familiarity

25. How familiar are you with video marketing?

Very Familiar
Pretty Familiar
Somewhat Familiar
Not Very Familiar
No Familiarity

26. Ability to create a functional layout that highlights a product without overwhelming the viewer.

Definitely
Probably
Possibly
Probably Not
Definitely Not

27. I am proficient in web development using HTML5 and Cascading Style Sheets?

Strongly Agree
Agree
Undecided
Disagree
Strongly Disagree

28. How comfortable are you with storing, managing, and processing data in a cloud computing model?

Very Comfortable
Pretty Comfortable
Somewhat Comfortable
Not Very Comfortable
Not At All Comfortable

29. How qualified are you in recording, storing and analyzing data to effectively extract useful information?

Very Qualified
Pretty Qualified
Somewhat Qualified
Not Very Qualified
Not At All Qualified

30. How qualified are you in networking and wireless communication?

Very Qualified
Pretty Qualified
Somewhat Qualified
Not Very Qualified
Not At All Qualified

31. How qualified are you in developing artificial intellegence and machine learning applications?

Very Qualified
Pretty Qualified
Somewhat Qualified
Not Very Qualified
Not At All Qualified

32. How proficient are you in Python, javaScript and C#?

Very Proficient
Pretty Proficient
Somewhat Proficient
Not Very Proficient
Not At All Proficient

33. How proficient are you in software development and mobile app development?

Very Proficient
Pretty Proficient
Somewhat Proficient
Not Very Proficient
Not At All Proficient

34. How proficient are you in assisting management in the creation and implemention of a marketing strategy?

Very Proficient
Pretty Proficient
Somewhat Proficient
Not Very Proficient
Not At All Proficient

35. How good are you at making sales contracts with other companies?

Very Proficient
Pretty Proficient
Somewhat Proficient
Not Very Proficient
Not At All Proficient

36. How successful would you be in managing a number of salespersons?

Very Proficient
Pretty Proficient
Somewhat Proficient
Not Very Proficient
Not At All Proficient

37. How proficient would you be in analyzing sales trends?

Very Proficient
Pretty Proficient
Somewhat Proficient
Not Very Proficient
Not At All Proficient

38. How proficient would you be in having the responsiblity for directing the conception and placement of all advertisements?

Very Proficient
Pretty Proficient
Somewhat Proficient
Not Very Proficient
Not At All Proficient

39. I enjoy developing and implementing advertising campaigns.